OUR COVID-19 PLAN
Arch Addicts Beauty by Angela Lutz is committed to providing a safe and healthy workplace for myself and my clients. To ensure that I have a safe and healthy workplace, I have developed the following COVID-19 Preparedness Plan in response to the COVID-19 pandemic. I am responsible for implementing this plan. My goal is to mitigate the potential for transmission of COVID-19 in my workplace and community, and that requires the full cooperation amongst myself and my clients. Only through this cooperative effort can we establish and maintain the safety and health of all persons in my workplace.
My COVID-19 Preparedness Plan follows State of Minnesota Industry Guidance for our business, Centers for Disease Control and Prevention (CDC) Guidelines, Federal Occupational Safety and Health Administration (OSHA) standards related to safety and health precautions required in response to COVID-19 and applicable executive orders. The plan addresses the following:
1. Policies and procedures that assist in the identification of sick workers and ensure sick workers stay home
I have been informed of how to self-monitor for signs and symptoms of COVID-19: I will take my temperature every single morning, and complete a checklist of COVID-19 symptoms. I will maintain current social distancing guidelines when I am not at work. I will communicate with my clients immediately if I am becoming sick or experiencing any symptoms, cancel all appointments, and self quarantine until I am symptom free for 14 days or until I gain medical clearance to perform services.
2. Social distancing – maintaining six feet of physical distancing
Social distancing of six feet will be implemented and maintained between employees in the workplace through the following engineering and administrative protocols: All Employees in my building will have staggered breaks and appointments so they are not in break rooms or common areas at the same time. Social distancing of six feet will be implemented and maintained between all clients as they will wait in their vehicles for appointments or go to two separate waiting areas.
3. Workplace hygiene, cleaning, and disinfection protocols
Regular housekeeping practices are being implemented, including routine sanitizing of the workplace and high-touch areas after every single client. Appropriate and effective cleaning and disinfectant supplies have been purchased and are available for use in accordance with product labels, safety data sheets, and manufacturer specifications, and are being used with required personal protective equipment for the product.
- My hygiene protocols remain standard and customary. I will take steps to ensure everyone adheres to respiratory hygiene, cough etiquette, and hand hygiene. I will provide supplies for respiratory hygiene and cough etiquette, disposable gloves if you would like them, alcohol-based hand rub (ABHR) with 60%–95% alcohol, tissues, and no-touch receptacles for trash disposal.
- Gloves will be worn by me throughout the entire esthetic service, while performing sanitation and disinfection of all implements and surfaces after each client session, and when handling any paperwork or payment before or after the treatment.
- I will wear a mask throughout my entire interaction with the client, from the initial greeting, screening, and interview until the client leaves my place of business.
- I will avoid shaking hands with clients or hugging.
- Treatment table and station setup will remain largely unchanged.
- Product will be pre-dispensed onto a product pallet to avoid cross-contamination. If product bottles must be handled, I have allowed time to wipe down all product bottles with an EPA-approved disinfectant post-treatment.
- I am altering my menu of services and temporarily removing treatments that may put me or my client at risk, such as nose waxing, and extractions.
Client Arrival and Intake
- I will assume Universal Precautions for all client care: https://www.cdc.gov/coronavirus/2019-ncov/hcp/infection-control-recommendations.html.
- I will initiate doorway screening checklist questions and make sure health intake form is completed.
- I will leave time for a proper consultation with new clients and updates with existing clients.
- I will ask clients to use hand sanitizer (per CDC, at least 60% alcohol) before going to the treatment room and ensure that it’s applied liberally and properly. I will give instructions on how to proceed with the session, including new direction on where to place clothing, the availability of hand sanitizer in the treatment room, and the cleaning protocols.
- I will provide clients with a plastic, non-porous basket or bin where clothes and personal items can be placed. I will avoid having clients put items on a bench or thrown on a chair that will later need to be cleaned.
During the Session
- Since masks cannot be worn by the client throughout all esthetic procedures, I will use my mag light and a face shield as an additional barrier from aspirations between myself and my client. Before and after each client, I will wipe the mag light and face shield down (including the glass, stand, cord, or plastic shield) with an EPA approved disinfectant. I will follow personal protective equipment (PPE) cleaning procedures for face shields.
- Before leaving the treatment room, I will remove gloves, apply a generous amount of hand sanitizer per CDC application guidelines (at least 60% alcohol), and use a previously readied paper towel to open and close the treatment room door before beginning post-treatment sanitation protocols.
- Upon finishing the treatment, I will immediately remove my gloves and undergo my hand-washing protocol. I will not touch or adjust my face covering. I will wash my hands thoroughly, up to the elbows, using WHO guidelines for best practices. I will remove my face shield and leave my mask on and then repeat hand-washing protocol.
- I will not remove my face mask until the client has left. If clients would like to purchase product, I will get everything for them and not allow them to touch the retail area. If I must handle cash or credit cards, I will do so using a new pair of disposable gloves. Once the client leaves, I will dispose of the gloves.
- Hand hygiene after removing PPE or clothing is particularly important to remove any pathogens that might have been transferred to bare hands during the removal process. I will use soap and water before applying alcohol based hand sanitizer. For the removal of masks, the CDC says I must wash my hands both before and after removal.
- I will apply a fresh pair of gloves and begin room sanitation.
Post-Session Sanitation takes up to 10 minutes for many disinfectants to effectively kill pathogens. Given this fact, and the other protocols necessary, I believe it is important to allow 15-20 minutes before my next client. This protocol goes above and beyond standard best practices of the MN state board of cosmetology.
Room Turnover Sanitation Protocols
- I will make sure that the high-efficiency particulate air (HEPA) purifier is on.
- I will properly disinfect the bed.
- Using gloved hands, I will remove any draping used for each treatment. I will not use linens to minimize the possibility of dispersing viruses in the air.
- I will use hospital-grade, EPA-approved disinfectants to clean anything the client came in contact with including my chair, rolling carts, table, doorknobs, implements, storage containers, etc. I will follow the product manufacturer’s directions for contact time (how long a surface must stay visibly wet before the disinfectant destroys the pathogen). For some products, this can be 10 minutes.
- Per CDC recommendations, I will clean all equipment, devices, and surfaces between each client interaction, including oil or lotion dispensers. This process includes cleaning:
- Hard (Non-Porous) Surfaces: Dirty surfaces will be cleaned using a detergent or soap and water prior to disinfection. For disinfection, I will use EPA-approved disinfectants. I will follow the manufacturer’s directions for all cleaning and disinfection products for concentration, application method, and contact time, etc. Additionally, diluted household bleach solutions (at least 1000ppm sodium hypochlorite) can be used if appropriate for the surface. I will follow manufacturer’s instructions for application, ensuring a contact time of at least 1 minute, and allowing proper ventilation during and after application. I will check to ensure the product is not past its expiration date. I will never mix household bleach with ammonia or any other cleanser. Unexpired household bleach is effective against coronaviruses when properly diluted. I will prepare a bleach solution by mixing 5 tablespoons (1/3 cup) bleach per gallon of water or 4 teaspoons bleach per quart of water.
- Soft (Porous) Surfaces: For soft (porous) surfaces such as carpeted floor, rugs, and drapes, I will remove visible contamination if present and clean with appropriate cleaners indicated for use on these surfaces
- Implements: For non-porous esthetic implements such as tweezers, scissors, product pallets, etc., I will clean the item with hot, soapy water to remove any physical debris. I will rinse and dry the implement completely. I will follow by spray, wipe, or immersing the implement in an EPA-registered disinfectant for the full contact time as stated by the manufacturer’s directions. If disinfecting by immersion, items will be removed at the end of contact time, rinsed, and dried with a clean paper towel.
- Electronics: For electrical implements such as ipads, mag lights, towel cabbies, and esthetic devices, I will clean the implement with a spray or wipe to remove any physical debris. I will follow with an EPA-registered disinfectant spray or wipe for the full contact time as noted by the manufacturer’s directions. I will use caution when using a spray and be sure the device is unplugged and will not spray into the motor. For electronics such as touch screens, keyboards, and remote controls, I will remove visible contamination if present. I will follow the manufacturer’s instructions for all cleaning and disinfection products. I will dry surfaces thoroughly to avoid the pooling of liquids.
- Linens, Clothing, and Other Items that go in the Laundry: If I use any linens I will minimize the possibility of dispersing virus through the air, and will not shake dirty laundry. I will remove all linens, fold items in on themselves before putting in a closed bin or hamper. I will wash items as appropriate in accordance with the manufacturer’s instructions. I will launder items in accordance with the manufacturer’s instructions using the warmest appropriate water setting for the items and then dry items until hot to the touch. All towels and linens will be stored in a closed covered container.
- I will repeat hand-washing protocol and reset my table and treatment space for the next client.
Sanitation Between Clients
- I will continue to wipe down bathroom surfaces (doorknobs, toilet handles, sink areas, light switches, etc.), reception-area countertops, point-of-sale equipment, and chairs (armrests).
Sanitation at End of Day
- I will empty all trash cans (each trash can has a liner), then use cleaning cloths to wipe the inside and outside of the garbage can thoroughly.
- I will perform end of day post-client cleaning, and include the phone, keyboard, all light switches, and doorknobs, as well as the bathroom and any other surfaces clients came in contact with.
- If I have any linens, I will remove bagged laundry from the dirty bin for washing and replace hamper with a new liner.
4. Workplace building and ventilation protocols
Reopening the workplace includes necessary sanitation, assessment, and maintenance of building systems including water, plumbing, electrical, and HVAC systems. All systems in my building have been assessed and maintained. I have also purchased and installed a brand new air purification system in my treatment room. I am reserving 15 minutes between each appointment to open my windows to air out my treatment room while I also perform an enhanced sanitation procedure before my next client arrives.
5. Drop-off, pick-up, and delivery practices and protocols
Product pick-up will no longer be allowed except by appointment. If you would like to pick something up, you must text me to arrange a time. All clients are encouraged to use online ordering with free shipping at archaddicts.com. All incoming deliveries will be left in the dispense/break room as normal.
6. Training practices and protocols
This COVID-19 Preparedness Plan was planned meticulously by me on May 21st, 2020 and necessary infection control training was taken. I completed 3 different infection control courses during the month(s) of April and May 2020. This preparedness plan will be updated as necessary.
7. What clients can do to minimize transmission of COVID-19
- Remain in your vehicle until your appointment time.
- Fill out intake health forms and C19 waiver.
- Wear a mask at all times.
- Do not come to your appointment if you are feeling sick or symptomatic.
- Practice safe hand hygiene.
- If you must use the restroom, wait a full 2 minutes after the toilet has flushed before leaving the restroom. Inform Angela if you have used or need to use the restroom so that she can properly sanitize it after you leave.
- Do not bring guests or children.
- Do not bring food or beverages.
8. Additional protections and protocols for receiving and exchanging payment
I have installed a square chip reader that you can insert your own card in. I will never have to touch your credit card. The chip reader also processes contactless payments including Apple Pay and Google Pay. If you are uncomfortable touching the iPad to sign your card, I can sign for you or you may pay with cash.
9. Additional protections and protocols for managing occupancy
Currently, there are only two technicians working in the building, so there will never be more than 4 of us (2 technicians and 2 clients). Our rooms are as far apart as they can possibly be. Clients will be encouraged to wait in their vehicles until you leave.
10. Additional protections and protocols to limit face-to-face interactions
There should never be a face-to-face interaction with other clients unless two people are leaving at the same time or need to use the restroom at the same time. Each technician has a private treatment room. If you come in to contact with another client, please adhere to the 6 feet of social distancing guidelines in an enclosed space.
11. Additional protection and protocols for distancing and barriers
Each technician has a private treatment room with proper ventilation.
Owner/Operator of Arch Addicts Beauty by Angela Lutz